Filcro Legal Staffing
New York City Legal Secretarial Supervisor Jobs
& Jobs for Legal Coordinators and Managers of Law Firm Services
legal secretarial supervisor job in new york cityLegal jobs in new york city law firms for legal secretarial supervisorssupervisors of legal secretariesLaw firm managers and supervisors
Position Salary Status Firm Location
Manager Client Services $165,000 Open Law Firm New York, NY
Secretarial Staff Supervisor $85,000 Open Law Firm New York, NY
Legal Secretarial Manager
Legal Secretarial Supervisor
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Office Manager - Bankruptcy
Night Coordinator
Legal Secretarial Assistant Manager
Legal Secretarial Coordinator
Legal Secretarial Supervisor I
Legal Secretarial Supervisor II
Legal Secretarial Supervisor III
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Jobs for legal secretarial managers in New York City Law Firms
Filcro Washington, DC


 
Position Manager of Client Services
2 positions available! 
Job Code NYC-MCS-165-SK
Salary Base salary to $165,000, Bonus(es), Medical and Dental Coverage; Paid Time Off; 401K; Life and AD&D Insurance; Savings Accounts; Tuition reimbursement; Corporate Gym Memberships
Firm U.S. Multinational Law Firm - New York, NY - Midtown Manhattan
Summary The Manager of Client Services coordinates the operation of the Client Services Department and ensures the department is functioning at the highest standard and meeting the needs of employees and visitors. 
Description KEY RESPONSIBILITIES:
  • Make hiring and staffing decisions for Client Services 
  • Provide direction, guidance and training to Client Services
  • Administer performance evaluations and salary reviews for Client Services supervisors and staff
  • Ensure Client Services supervisory staff keeps accurate and current employee documentation
  • Work closely with the Human Resources department on all Client Services employee issues
  • Coordinate Client Services employee schedules to ensure proper coverage on all desks, prepare and distribute desk assignments, and request staff to change shifts or work overtime when necessary
  • Analyze and approve all Client Services expenses, diaries and overtime reports
  • Coordinate Client Services staff training schedules
  • Conduct regular meetings and provide weekly Client Services staff feedback
  • Conduct orientation and training for new Client Services employees and provide weekly feedback during their evaluation period
  • Oversee the development of annual Client Services budget, monitor expenses and exercise cost control
  • Developing, implement and maintain Client Services departmental policies and procedures including all program material and documentation
  • Implement all emergency procedures
  • Oversee the smooth running of Travel Services

  • Provide reception desk coverage and perform other duties as assigned
Experience
  • High School diploma or equivalent, Bachelor's degree preferred
  • 5+ years’ experience supervising a large Client Services department
  • Excellent customer service skills
  • Have the ability to lead by example and communicate in a professional manner
  • Have the ability to work well under pressure and coordinate several activities at one time
  • Have the ability to deal discreetly with confidential information
  • Have the ability to solve problems and answer questions efficiently and professionally
  • Proficient in Microsoft Word and Excel
  • Available to work beyond scheduled hours on weekends and holidays as needed.


EEO EMPLOYER:  Filcro Legal Staffing and the organizations we represent are equal opportunity employers. We recruit, employ, compensate and promote Law Firm Client Services Professionals regardless of race, religion, creed, color, national origin, age, gender, sexual orientation, disability, or veteran status and we comply with all federal and state laws.  All jobs are listed by salary and location for public review. 

How to Apply for this job or obtain additional information
Contact Shannon Kay
Assistant Vice President
Filcro Legal Staffing
295 Madison Avenue
New York, NY  10017

Resumes: Direct e-mail link for this job
Please leave Manager Client Services in the subject line. Thank you

This Job Link: http://www.filcro.com/legal-secretarial-supervisor.html#Law-Firm-Client-Services 

Fax (212) 599-4772
Links Legal Secretaries, Word Processing, Paralegals / Legal Assistants, Law, Managing, Docket Clerks, Records, Receptionists, Law Firm People

Position Secretarial Staff Supervisor
Executive Legal Secretary to Managing Partner 
Job Code NYC-LSS-85-JP
Salary Base up to $70,000 - $85,000 plus four weeks paid vacation, nine sick and personal days, medical, dental & vision benefits, discretionary bonus, basic life insurance, long-term disability, 401K and Commuter Pre-tax Benefits more 
Firm Boutique Law Firm with over 40 Attorneys
Summary Provide Executive Legal Secretary Support to the Managing Partner and three Associates, while overseeing and managing the strategic and daily administrative operations, including staff on-boarding and integration and secretarial scheduling and workflow coordination.
Description Provide Executive Legal Secretary Support to the Managing Partner, two Partners and one Of-Counsel, while overseeing and managing the strategic and daily administrative operations, including staff on-boarding and integration and secretarial scheduling and workflow coordination.

Administrative

  • Work closely with the Managing Partner on the day-to-day running of his practice and the Firm, while serving as the Primary liaison to all clients, attorneys, employees and outside counsel 
  • Create, format, edit, proofread and manage correspondence, contracts, presentations and marketing materials
  • Coordinate and maintain Managing Partner’s in-house meetings 
  • Arrange domestic and international travel including flights, hotels, car service, etc. 
  • Assist MP and Attorneys with time entry and billing as needed; set up invoices and statements, enter and track attorney’s billable hours, create reports and maintain records 
  • Track and process expense reports, reimbursements and check requests
  • Sort and prioritize incoming mail, fax and interoffice correspondence 
  • Manage purchasing of office supplies, cost analysis and budget alignment
  • Maintain contact lists for mailings 
Staff Administration
  • Serve as the first point of contact to managers and employees, providing guidance for all employee relations issues
  • Evaluate and recommend changes in methods and procedures to ensure efficient work flow coordination of secretaries and staff; distribute new protocols to staff 
  • Facilitate the administration and coordination of the Firm’s staff recruiting efforts
  • Receive and screen resumes from agency referrals
  • Schedule applicants for office interviews
  • Facilitate offers, preparing new-hire packages, processing new-hire forms
  • Track employee attendance, vacation requests and sick days; coordinate with Controller to maintain payroll records
  • Prepare bi-yearly evaluation packages 
  • Conduct and/or witness performance evaluations and coaching sessions
  • Ensure all related policies, procedures and practices are up-to-date and properly communicated to firm employees
  • Encourage leadership and a positive work environment
Experience
  • 7+ years Legal Secretary experience with at least 2 years at the Managing Partner or Firm Administrator level 
  • Must possess superior writing capabilities with a genuine appreciation for meticulously crafting letters, presentations and correspondence 
  • Familiarity with corporate, commercial and real estate transaction law
  • Ability to maintain the highest level of professional discretion and confidentiality 
  • Proven relationship-builder with outstanding leadership and interpersonal skills 
  • Highly proficient in Microsoft Word, Excel, PowerPoint and Outlook
  • Skilled with transcription from dictation
  • Types 70+ WPM
  • Bachelor's degree preferred
  • German Language skills a plus but not required
  • How to Apply for this job or obtain additional information
    Contact Janice Paisley
    Senior Manager 
    Filcro Legal Staffing
    521 Fifth Avenue
    New York, NY  10175

    Resumes: Direct e-mail link for this job
    Please leave Legal Secretarial Supervisor in the subject line. Thank you

    Fax (212) 599-4772
    Links Legal Secretaries, Word Processing, Paralegals / Legal Assistants, Law, Managing, Docket Clerks, Records, Receptionists, Law Firm People


    Position Legal Secretarial Supervisor
    Job Code LSS-80-JE
    Salary to $80,000 and generous bonus 
    Firm Major International Law Firm
    Benefits Comprehensive and paid by the firm. Noted for exceptional human resource practices
    Summary Assist in ensuring quality secretarial support to the legal staff.  Understand duties of Director and ability to substitute for Director in her/his absence.
    Description
    • Schedule vacations and other absences and prepare daily log sheets for daily assignment while ensuring a continued smooth workflow for the legal staff, including calling in additional staff when necessary.
    • Early morning retrieval of phone messages concerning secretarial absences and recording same on daily log sheets.
    • Assign floating secretarial personnel to meet desk coverage needs based on vacation, illness and personal emergencies of secretarial personnel and overflow needs of the attorneys.
    • Oversee distribution of evaluation sheets on floaters and reviewing same for use in preparing daily secretarial assignments and monitoring performance.
    • Review floater evaluations and consult with attorneys on negative feedback.
    • Speak with individual floaters on a quarterly basis regarding feedback from evaluations.
    • Assist in making new attorney assignments and changes to current assignments.
    • Provide input and assist in performing yearly performance evaluations of day secretarial staff.
    • Assist with recruiting and interviewing assistants.
    • Give input for bonus preparation.
    • Assist with budget preparation.
    • Keep track of and monitor employees' attendance including submitting hours of part-time employees to payroll.
    • Generate personnel action and payroll deduction forms.
    • Update Secretarial Services Procedures Manual to ensure proper training on firm procedures.
    • Handle all new hire issues.
    • Coordinate buddies for new employees.
    • Counsel/coach staff with conflicts as necessary.
    • Handle progressive disciplinary issues (i.e., attendance, punctuality, etc.) including speaking to habitual offenders.
    • Attend and assist at secretarial meetings.
    • Assist with distribution of overflow work.
    • Handle requests for notary assistance.
    • Communicate with Night Coordinator requests for secretarial assistance in the evenings or any other pertinent information that develops during the day.
    • Heavy phones and personal contact with legal and staff personnel.
    • Walk floors.
    • Handle various projects delegated by Director as well as numerous ad hoc situations on a daily basis.
    Experience
  • Associates Degree
  • Strong organizational skills
  • Good verbal and written communication skills
  • At least 5 years of secretarial experience and 1 year of supervisory experience.
  • Knowledge of scheduling procedures
  • Ability to work with all levels of staff and management.
  • BENEFITS

    The Firm has a generous benefits package which includes: 

    • Medical and Dental coverage with premier Insurance Carriers as well as Paid Time Off (PTO’s) based on length of service with the firm.
    • 401(k) plan that is administered by Fidelity Investment 
    • A yearly bonus that is given in appreciation of outstanding service to all eligible employees. 
    • Back-up Emergency Child Care for all Full Time Employees
     
    How to Apply for this job or obtain additional information
    Contact Ms. Shannon Kay
    Assistant Vice President 
    Filcro Legal Staffing
    521 Fifth Avenue
    New York, NY  10175

    Resumes: Direct e-mail link for this job - Please leave Legal Secretarial Supervisor in the subject line

    Fax (212) 599-4772
    Links Legal Secretaries, Word Processing, Paralegals / Legal Assistants, Law, Managing, Docket Clerks, Records, Receptionists


    Position Legal Secretarial Supervisor
    Job Code LSS-82-JE
    Salary to $82,000 with paid overtime and generous bonus 
    Firm Major International Law Firm - Downtown New York City
    Benefits Comprehensive and paid by the firm. Noted for exceptional human resource practices
    Summary The Secretarial Supervisor reports to the Manager of Secretarial Services and will provide general administrative support to the manager and will assist in the assignment of secretaries for associates and partners.
    Description
    • Solicit comments on annual performance reviews for assigned secretaries and coordinate completion with attorneys; Solicit comments on floater performance reviews 
    • Assist the Secretarial Manager on secretarial assignments for incoming attorneys 
    • Assist the Secretarial Manager with arranging staffing for visiting attorneys, evening coverage, trial coverage 
    • Send out Assignment Change notices 
    • Update Secretarial Assignment Charts and circulate them on the first day of each month 
    • Coordinate overflow work requests from secretaries and RR Donnelly On-Site Manager 
    • Monitor secretarial daynotes/overtime on a weekly basis, and send out Delinquency Notices 
    • Monitor Family Leave/Unpaid time; prepare and submit docking notices 
    • Maintain Overtime list 
    • Introduce new hires to lawyers and secretaries on practice floors 
    • Assist new secretaries in acclimating to Firm formats and policies 
    • Schedule and participate in secretarial orientation and training programs 
    • Work with Telecommunications department (telephone setup/switches) and send out notices 
    • Schedule and arrange conference room/catering for secretarial meetings/luncheons 
    • Provide back-up support to Manager of Secretarial Services and Scheduling Coordinator during planned absences with recording scheduled/unscheduled absences; distributing schedules; sending out coverage e-mails for absentee secretaries to assigned attorneys/team members; approving PTO 
    • Process RR Donnelly monthly bills, temp bills etc. 
    Experience
    • A High School degree required; Secretarial School Diploma or Associates in Secretarial Services preferred 
    • Must have 3-5 years experience supervising support staff; preferably secretarial staff 
    • Strong computer proficiency in the use of the MS Office (Word, Outlook, Excel and PowerPoint) 
    • Must have excellent written and verbal communication skills
    • Must exhibit a professional appearance and demeanor 
    How to Apply for this job or obtain additional information
    Contact Ms. Shannon Kay
    Assistant Vice President 
    Filcro Legal Staffing
    521 Fifth Avenue
    New York, NY  10175

    Resumes: Direct e-mail link for this job - Please leave Legal Secretarial Supervisor in the subject line

    Fax (212) 599-4772
    Links Legal Secretaries, Word Processing, Paralegals / Legal Assistants, Law, Managing, Docket Clerks, Records, Receptionists


    Position Legal Secretarial Manager
    Job Code LSM-110-JE
    Salary to $110,000 + and generous bonus 
    Firm Major International Law Firm
    Benefits Comprehensive and paid by the firm. Noted for exceptional human resource practices
    Summary The Secretarial Manager works closely with the Office Administrator to oversee and supervise the assistant and receptionist staffs in the (2) two New York offices to ensure smooth workflow throughout both offices.
    Description
  • Monitor daily assistant/receptionist absences; arrange substitute staffing, as needed; Approve vacation requests;
  • Plan for leaves of absence and oversee floaters and assign as appropriate; hire temps with the approval of the Office Administrator;
  • Oversee assistant workload and utilization, coordinate overflow assistance and overtime, as needed;
  • Assign assistants to new incoming attorneys;
  • Propose and monitor budget for assistant/receptionist overtime and temporary staff;
  • Oversee reception staff including monitoring smooth operations of the reception desk;
  • Process and approve assistant and receptionist time cards;
  • Conduct routine walk-throughs to check for overall smooth workflow throughout the office;
  • Coach, mediate and document all problems and issues as needed; bring discipline issues to the attention of the Office Administrator.
  • Propose annual salary increases;
  • Assist in the coordination of the evaluation process;
  • Prepare evaluations;
  • Interview applicants for positions as presented by the Office Administrator;
  • Assist in the training, orientation and mentoring of new assistants and receptionists;
  • Participate in the orientation process for incoming associates;
  • Attend all managerial meetings and training as required;
  • Arrange and conduct assistant meetings and similar meetings with receptionists as needed;
  • Coordinate training and other similar events for assistants; ensure that assistants/receptionists
  • receive and participate in all required training;
  • Be an active participant in disaster recovery procedures;  and other duties as assigned.

  •  
    Experience
  • 2 years legal management experience required
  • Must have excellent oral and written communication skills
  • Must maintain confidentiality and demonstrate good judgment
  • Certifications and/or Experience/Skills) College degree preferred
  • HR and secretarial supervision experience preferred!
  • How to Apply for this job or obtain additional information
    Contact Ms. Shannon Kay
    Assistant Vice President 
    Filcro Legal Staffing
    521 Fifth Avenue
    New York, NY  10175

    Resumes: Direct e-mail link for this job - Please leave Legal Secretarial Supervisor in the subject line

    Fax (212) 599-4772
    Links Legal Secretaries, Word Processing, Paralegals / Legal Assistants, Law, Managing, Docket Clerks, Records, Receptionists


    Position
    LSS-70-PL
    Legal Secretarial and Administrative Assistant Supervisor
    Salary  to $85,000 + and generous bonus 
    Firm Major Law Firm
    Benefits Outstanding benefits, bonus and work environment - "Top Firm"
    Description
  • Highly respected major international law firm seeks a secretarial supervisor to handle reviews, attendance, interviewing, new hires and coverage schedules.
  • A person who enjoys a professional, upbeat and positive work environment will enjoy the firm's stability and security offered.
  • General supervision of administrative assistants on assigned floors
  • Oversee daily attendance
  • Arrange coverage (floaters) for principals
  • Walk around floors in the morning to check on arrivals
  • Be visible on the floors during the day to observe staff
  • Approve leave (personal and vacation)
  • Approve overtime
  • Welcome new employees
  • Inform Word Processing Supervisor of upcoming vacations
  • Meet with staff regarding performance
  • Staff Recognition Awards
  • Holiday Party Committee 
  • Experience
    • Supervisory experience as a secretarial manager or secretarial supervisor
    • Good organizational skills
    • The ability to manage a schedule of 35-50 staff members 
    • A person who will enjoy and maintain a positive and productive work environment.
    How to Apply for this job
    Contact Ms. Shannon Kay
    Assistant Vice President
    Filcro Legal Staffing
    521 Fifth Avenue
    New York, NY  10175

    Resumes: Direct e-mail link for this job - Please leave Legal Secretarial Supervisor in the subject line

    Links Legal Secretaries, Word Processing, Paralegals / Legal Assistants, Law, Managing, Docket Clerks, Records, Receptionists


    Position
    NLC-75-80
    Night Secy Supervisor
    Salary  to $65,000 and generous bonus 
    Firm Major Law Firm.
    Benefits BC, BS, MM, Life, Dental, great vacation to start, Pension & 401K, beautiful modern work environment, company car home, company cafe and ... more.
    Description
    • Major law firm seeks a working Secy Supervisor to manage with the secretarial coordinator any issues pertaining to night staffing for 4:30 PM to 12 Midnight
    • Maintain work flow, coach staff, keep manager briefed on staff training needs if any.
    • Communicate with attorneys about document progress.
    • Walk around the firm during the evening to supervise seven (7) secretaries
    • Coordinate work for evening shift to assure that work is allocated and completed properly.
    • This person will be a working supervision and will handle overflow work.
    Experience
    • Some supervisory experience
    • Very strong knowledge of Word
    • Good communication skills
    • Maturity and good judgment
    How to Apply for this job
    Contact Ms. Shannon Kay
    Assistant Vice President
    Filcro Legal Staffing
    521 Fifth Avenue
    New York, NY  10175

    Resumes: Direct e-mail link for this job - Please leave Legal Secretarial Supervisor in the subject line

    Links Legal Secretaries, Word Processing, Paralegals / Legal Assistants, Law, Managing, Docket Clerks, Records, Receptionists

    Position
    LSAM-65
    Secretarial Supervisor
    Salary  to $65,000 and generous bonus 
    Firm Major Rockefeller Center, Law Firm.
    Benefits BC, BS, MM, Life, Dental, 3 weeks vacation to start, Pension & 401K, beautiful modern work environment, company cafe and more.
    Description This major international law firm seeks a secretarial supervisor to work in a highly respected and stable firm.  This firm is noted as one the best law firms to work for in America.
    Experience The firm requires two (2) years of related legal or non legal secretarial supervisory experience in a professional environment within a law firm or corporation. 
    How to Apply for this job
    Contact Ms. Shannon Kay
    Assistant Vice President
    Filcro Legal Staffing
    521 Fifth Avenue
    New York, NY  10175

    Resumes: Direct e-mail link for this job - Please leave Legal Secretarial Supervisor in the subject line

    Links Legal Secretaries, Word Processing, Paralegals / Legal Assistants, Law, Managing, Docket Clerks, Records, Receptionists

    Position
    LSAM-90
    Assistant Manager, Legal Secretarial Administration
    Salary  FILLED
    Firm Major Rockefeller Center, Law Firm. 
    Benefits BC, BS, MM, Life, Dental, Tuition Refund, 3 weeks vacation to start, Pension & 401K, beautiful modern work environment,
    Description This major respected and stable New York City law firm seeks an experienced Assistant Manager of legal secretarial administration. 

    This person will be responsible for the supervision of all legal secretarial supervisors in the firm.

    Experience The firm requires related legal secretarial supervisory experience in a professional legal environment within a law firm or Corporation. A minimum of 5 years of related experience is required and a college degree.
    How to Apply for this job
    Contact Ms. Jana Evans
    Email Direct resume e-mail link
    Telephone (212) 599-0909 
    Fax (212) 599-4772
    Links Legal Secretaries, Word Processing, Paralegals / Legal Assistants, Law, Managing, Docket Clerks, Records, Receptionists

    Position
    LSS-135
    Legal Secretarial Supervisor 
    Salary  FILLED
    Firm Major Rockefeller Center, Law Firm. 
    Benefits Complete and comprehensive
    Description This major respected and stable New York City law firm seeks an experienced secretarial supervisor.  They are known for being one the best law firms to work for in in New York City.

    This person will be responsible for the coordination of secretarial work flow and should have an understanding of the technology and word processing programs utilized by legal secretaries.

    This person will function as part of the firm management team and should be able to communicate effectively with all levels of staff, junior and senior.

    The firm prides itself in offering a productive, professional and highly desirable work environment.

    This person will hire, develop and manage legal secretaries in a modern and worker friendly firm :o)

    Experience The firm requires related legal secretarial supervisory experience in a professional legal environment within a minimum of a 50 attorney law firm. A minimum of 4-5 years of legal supervisory experience is desired.  A four (4) year degree is also desired.
    How to Apply for this job
    Contact Ms. Shannon Kay
    Email Direct Resume e-mail link
    Telephone (212) 599-0909 
    Fax (212) 599-4772
    Links Legal Secretaries, Word Processing, Paralegals / Legal Assistants, Law, Managing, Docket Clerks, Records, Receptionists

    Position
    LSC-48
    Legal Secretarial Coordinator
    Salary  to $48,000 and very generous bonus
    Firm Major Rockefeller Center, Law Firm. 
    Benefits BC, BS, MM, Life, Dental, Tuition Refund, 3 weeks vacation to start, Pension & 401K, beautiful modern work environment,
    Description This major respected and stable New York City law firm seeks an experienced secretarial coordinator.

    This person will be responsible for the coordination of legal secretarial work flow.

    Experience The firm requires related legal experience in a professional legal environment within a law firm or corporation. A minimum of (1) two years of supervisory experience is required.
    How to Apply for this job
    Contact Ms. Shannon Kay
    Email Direct resume e-mail link
    Telephone (212) 599-0909 
    Fax (212) 599-4772
    Links Legal Secretaries, Word Processing, Paralegals / Legal Assistants, Law, Managing, Docket Clerks, Records, Receptionists
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    Location  Contact for Law Firms:
    Filcro Legal Staffing 
    295 Madison Avenue Avenue 
    New York. NY  10175 

    Entrance on 41st Street and Madison  
    8th Floor Reception 

    Ms. Shannon Kay
    Assistant Vice President 
    Filcro Legal Staffing
    521 Fifth Avenue
    New York, NY  10175

    212-599-0909 ext 212

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