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Position Salary Status Firm Location
Legal Secretarial Supervisor $130,000 Open Law Firm Boston, MA
Paralegal Supervisor $130,000 Open Law Firm Boston, MA
Legal Secretarial Manager $185,000 Filled Law Firm New York, NY
Manager Client Services $165,000 Filled Law Firm New York, NY
Secretarial Staff Supervisor $85,000 Filled Law Firm New York, NY
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Legal Secretarial Supervisor
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Office Manager - Bankruptcy
Night Coordinator
Legal Secretarial Assistant Manager
Legal Secretarial Coordinator
Legal Secretarial Supervisor I
Legal Secretarial Supervisor II
Legal Secretarial Supervisor III
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Jobs for legal secretarial managers in New York City Law Firms
Filcro Washington, DC


 
Paralegal / Legal Secretarial Supervisor - Boston - $130K

Paralegal / Legal Secretary Supervisor 
Global Law Firm

Location: Boston, Massachusetts Ė Back Bay Area
The Organization: Large U.S. Based Multinational Law Firm

Salary & Benefits: Base salary to $130K and generous Performance Based Bonus; Medical, Dental and Vision Coverage; Transit Program; generous Paid Time Off; 401K w/match; Gym, Life Insurance; exceptional culture, noted firm with historical stability, security and career growth. Noted as, "One of the most desired law firms to work for globally".

Summary: Top-ranked AM multinational law firm is seeking a Paralegal Legal Secretarial Supervisor to support the Boston Office. The Paralegal / Legal Secretary Supervisor will supervise the daily workflow of all legal assistants and secretaries within the Boston Office, (25 employees). Heavy interaction with cross-functional departments regarding department needs.

Key Responsibilities:

  • Manage the overall paralegal / secretarial, legal assistant and departmental management relationships with regard to legal secretarial and paralegal / legal assistant matters for appox 25 employees.
  • Maintain a solid understanding of all aspects of services provided in your Paralegal / Secretarial Department and the Firm's related Paralegal, Case Management, and Litigation Departments. The Paralegal / Secretarial Department plays a key role in the entire firm.
  • Maintain an active working relationship with Partner(s) and Senior Management to evaluate departmental procedures and implement changes as appropriate
  • Develop, implement and maintain the departmentís procedures and best practice guidelines; analyze data and make appropriate recommendations
  • Assist with hiring, orientations and ongoing training of those in your department
  • Maintain budgets in areas of responsibility
  • Keep abreast of developments in the legal market to ensure the departmental practices are current
  • Direct coordination of secretarial projects: identify resources required, oversee ongoing projects and communicate effectively with administration
  • Actively source for alternative methods and best practices for all workflow and procedures
  • Manage and address employee and performance issues to ensure optimal results
  • Oversee the development of team members and provide the necessary training
Requirements:
  • 6 to 7+ years of supervisory experience in a law firm preferred
  • Bachelorís Degree required
  • Excellent well-developed management and interpersonal skills and organizational skills
  • Ability to interface, develop and maintain professional relationships with attorneys and staff
  • Ability to positively tackle problems, provide solutions and engage with others to ensure proactive steps are taken
  • Ability to manage multiple priorities and deadlines under time constraints
  • A person seeking long-term career security and stability in a noted global law firm
The firm is noted for an exceptional culture, work environment and being a great place to work. We are seeking a professional who wants to maintain and enjoy what is noted as one of the best law firms to work for globally.

Contact

Mary Suneetha
Managing Director
Filcro Legal Staffing

Resume Submission Link

Mobile Job Link  https://www.filcrolegalstaffing.com/human-resource-jobs-in-law-firms

Text Page http://lawfirmpeople.com/html/secretarial_supervisors.html#Boston-Supervisor

Position Director of Secretarial Services and Word Processing
Job Code NYC-DSS-WP-230-SK
Location New York, NY - Midtown Manhattan
Salary Base Salary to $230,000 and bonus, benefits including Medical, Dental and Vision Coverage; Paid Time Off; 401K; Life and AD&D Insurance; Savings Accounts; Tuition Reimbursement; Travel Reimbursement; etc
Firm U.S. Multinational Law Firm - New York, NY - Midtown Manhattan
Summary The Director of Secretarial Services and Document Processing will manage the Secretarial, Reception and Word Processing Departments in a 24/7 law firm setting. 
Description KEY RESPONSIBILITIES:
  • Manage the overall Secretarial, Reception and Word Processing functions, and the respective departmental managers
  • Must have a solid understanding of all aspects of services provided in the Secretarial, Reception and Word Processing Departments, ensuring staff completes all tasks effectively
  • Maintain frequent contact with managers and staff
  • Ensure optimal support for partners, attorneys and clients is provided
  • Maintain an active working relationship with oversight partner(s) to evaluate departmental procedures and implement changes as appropriate
  • Develop, implement and maintain the departmentís procedures and best practice guidelines; analyze data and make appropriate recommendations
  • Proactively assess business requirements to develop solutions and drive improvements across Secretarial, Reception and Word Processing Departments
  • Maintain budgets in areas of responsibility; manage them on a regular basis
  • Keep abreast of developments in legal market to ensure the departmental practices are current
  • Conduct the performance and salary review process; make compensation recommendations
  • Manage and address employee and performance issues to ensure optimal results
  • Oversee the development of team members and provide necessary training
Experience
  • Bachelor's Degree required
  • 10+ years of relevant staff management experience in Secretarial and Word Processing Departments
  • Management experience in a law firm or professional services environment preferred
  • Excellent well-developed management and interpersonal skills and organizational skills
  • Ability to interface, develop and maintain professional relationships with attorneys and staff
  • Ability to positively tackle problems, provide solutions and engage with others to ensure proactive steps are taken
  • Ability to manage multiple priorities and deadlines under time constraints
EEO EMPLOYER:  Filcro Legal Staffing and the organizations we represent are equal opportunity employers. We recruit, employ, compensate and promote Directors of Secretarial Services and Word Processing regardless of race, religion, creed, color, national origin, age, gender, sexual orientation, disability, or veteran status and we comply with all federal and state laws.  All jobs are listed by salary and location for public review. 
How to Apply for this job or obtain additional information
Contact Mary Suneetha
Senior Manager 
Filcro Legal Staffing
295 Madison Avenue
New York, NY  10017

Resumes: Direct e-mail link for this job
Please leave Director of Secretarial Services in the subject line. Thank you

This Job Link: http://www.filcro.com/legal-secretarial-supervisor.html#Director-Secretarial-Services-NYC

Alt Page http://lawfirmpeople.com/html/secretarial_supervisors.html
Links Legal Secretaries, Word Processing, Paralegals / Legal Assistants, Law, Managing, Docket Clerks, Records, Receptionists, Law Firm People, Mobile Phone Link

Position Legal Secretarial Manager - Supervisor
Job Code NYC-LSM-185-SK
Salary Base to $185,000 and multiple bonuses, All Medical, Dental and Vision Coverage; Generous Paid Time Off; 401K w/match; Life and AD&D Insurance; Travel Reimbursement, Gym Membership(s), Savings Accounts and more!
Firm U.S. Multinational Law Firm - New York, NY - Midtown Manhattan
Summary The Manager of Client Services coordinates the operation of the Client Services Department and ensures the department is functioning at the highest standard and meeting the needs of employees and visitors. 
Description KEY RESPONSIBILITIES:
  • Able to manage and direct and providing guidance to different departments 
  • Able to analyze data and make recommendations 
  • Experienced in coordinating cohesive  24/7 attorney support
  • Experienced in developing and implementing new procedures
  • Able to develop and implement changes to department policies and procedures as needed 
  • Experience preparing  annual budgets and exercising cost control
  • Able to conduct effective staff evaluations and provide regular mentorship to managerial staff
  • Maintain a hands-on management approach with the readiness to jump in and work alongside the team as needed
  • Able to develop and coach new and existing employees
  • Identifying specific training needs and coaching new and existing staff
  • Able to partner with HR staff for recruitment positions
Experience
  • Bachelorís degree required
  • 7+ years of experience managing a large support or service team, within a professional services environment
  • Able to be confident and able to interact effectively with key stakeholders to build consensus around common goals
  • Excellent interpersonal skills
  • Ability to work in an integrated team environment
  • Ability to build professional working relationships with attorneys and staff members
  • Ability to present ideas clearly, both orally and in writing
  • Superior analytical skills and financial know-how
  • A demonstrated ability to understand and convey service principles
  • Proficiency in Microsoft Office
  • Ability to independently manage tasks, projects and deadlines
EEO EMPLOYER:  Filcro Legal Staffing and the organizations we represent are equal opportunity employers. We recruit, employ, compensate and promote Law Firm Client Services Professionals regardless of race, religion, creed, color, national origin, age, gender, sexual orientation, disability, or veteran status and we comply with all federal and state laws.  All jobs are listed by salary and location for public review. 
How to Apply for this job or obtain additional information
Contact Mary Suneetha
Filcro Legal Staffing
295 Madison Avenue
New York, NY  10017

Resumes: Direct e-mail link for this job
Please leave Legal Secretarial Manager in the subject line. Thank you

This Job Link: http://www.filcro.com/legal-secretarial-supervisor.html#NYC-LSM-185-SK

Fax (212) 599-4772
Links Legal Secretaries, Word Processing, Paralegals / Legal Assistants, Law, Managing, Docket Clerks, Records, Receptionists, Law Firm People, Mobile Phone Link

Position Manager of Client Services
2 positions available! 
Job Code NYC-MCS-165-SK
Salary Base salary to $165,000, Bonus(es), Medical and Dental Coverage; Paid Time Off; 401K; Life and AD&D Insurance; Savings Accounts; Tuition reimbursement; Corporate Gym Memberships
Firm U.S. Multinational Law Firm - New York, NY - Midtown Manhattan
Summary The Manager of Client Services coordinates the operation of the Client Services Department and ensures the department is functioning at the highest standard and meeting the needs of employees and visitors. 
Description KEY RESPONSIBILITIES:
  • Make hiring and staffing decisions for Client Services 
  • Provide direction, guidance and training to Client Services
  • Administer performance evaluations and salary reviews for Client Services supervisors and staff
  • Ensure Client Services supervisory staff keeps accurate and current employee documentation
  • Work closely with the Human Resources department on all Client Services employee issues
  • Coordinate Client Services employee schedules to ensure proper coverage on all desks, prepare and distribute desk assignments, and request staff to change shifts or work overtime when necessary
  • Analyze and approve all Client Services expenses, diaries and overtime reports
  • Coordinate Client Services staff training schedules
  • Conduct regular meetings and provide weekly Client Services staff feedback
  • Conduct orientation and training for new Client Services employees and provide weekly feedback during their evaluation period
  • Oversee the development of annual Client Services budget, monitor expenses and exercise cost control
  • Developing, implement and maintain Client Services departmental policies and procedures including all program material and documentation
  • Implement all emergency procedures
  • Oversee the smooth running of Travel Services

  • Provide reception desk coverage and perform other duties as assigned
Experience
  • High School diploma or equivalent, Bachelor's degree preferred
  • 5+ yearsí experience supervising a large Client Services department
  • Excellent customer service skills
  • Have the ability to lead by example and communicate in a professional manner
  • Have the ability to work well under pressure and coordinate several activities at one time
  • Have the ability to deal discreetly with confidential information
  • Have the ability to solve problems and answer questions efficiently and professionally
  • Proficient in Microsoft Word and Excel
  • Available to work beyond scheduled hours on weekends and holidays as needed.


EEO EMPLOYER:  Filcro Legal Staffing and the organizations we represent are equal opportunity employers. We recruit, employ, compensate and promote Law Firm Client Services Professionals regardless of race, religion, creed, color, national origin, age, gender, sexual orientation, disability, or veteran status and we comply with all federal and state laws.  All jobs are listed by salary and location for public review. 

How to Apply for this job or obtain additional information
Contact Mary Suneetha
Assistant Vice President
Filcro Legal Staffing
295 Madison Avenue
New York, NY  10017

Resumes: Direct e-mail link for this job
Please leave Manager Client Services in the subject line. Thank you

This Job Link: http://www.filcro.com/legal-secretarial-supervisor.html#Law-Firm-Client-Services

Fax (212) 599-4772
Links Legal Secretaries, Word Processing, Paralegals / Legal Assistants, Law, Managing, Docket Clerks, Records, Receptionists, Law Firm People

Position Legal Secretarial Supervisor
Job Code LSS-80-JE
Salary to $80,000 and generous bonus 
Firm Major International Law Firm
Benefits Comprehensive and paid by the firm. Noted for exceptional human resource practices
Summary Assist in ensuring quality secretarial support to the legal staff.  Understand duties of Director and ability to substitute for Director in her/his absence.
Description
  • Schedule vacations and other absences and prepare daily log sheets for daily assignment while ensuring a continued smooth workflow for the legal staff, including calling in additional staff when necessary.
  • Early morning retrieval of phone messages concerning secretarial absences and recording same on daily log sheets.
  • Assign floating secretarial personnel to meet desk coverage needs based on vacation, illness and personal emergencies of secretarial personnel and overflow needs of the attorneys.
  • Oversee distribution of evaluation sheets on floaters and reviewing same for use in preparing daily secretarial assignments and monitoring performance.
  • Review floater evaluations and consult with attorneys on negative feedback.
  • Speak with individual floaters on a quarterly basis regarding feedback from evaluations.
  • Assist in making new attorney assignments and changes to current assignments.
  • Provide input and assist in performing yearly performance evaluations of day secretarial staff.
  • Assist with recruiting and interviewing assistants.
  • Give input for bonus preparation.
  • Assist with budget preparation.
  • Keep track of and monitor employees' attendance including submitting hours of part-time employees to payroll.
  • Generate personnel action and payroll deduction forms.
  • Update Secretarial Services Procedures Manual to ensure proper training on firm procedures.
  • Handle all new hire issues.
  • Coordinate buddies for new employees.
  • Counsel/coach staff with conflicts as necessary.
  • Handle progressive disciplinary issues (i.e., attendance, punctuality, etc.) including speaking to habitual offenders.
  • Attend and assist at secretarial meetings.
  • Assist with distribution of overflow work.
  • Handle requests for notary assistance.
  • Communicate with Night Coordinator requests for secretarial assistance in the evenings or any other pertinent information that develops during the day.
  • Heavy phones and personal contact with legal and staff personnel.
  • Walk floors.
  • Handle various projects delegated by Director as well as numerous ad hoc situations on a daily basis.
Experience
  • Associates Degree
  • Strong organizational skills
  • Good verbal and written communication skills
  • At least 5 years of secretarial experience and 1 year of supervisory experience.
  • Knowledge of scheduling procedures
  • Ability to work with all levels of staff and management.
  • BENEFITS

    The Firm has a generous benefits package which includes: 

    • Medical and Dental coverage with premier Insurance Carriers as well as Paid Time Off (PTOís) based on length of service with the firm.
    • 401(k) plan that is administered by Fidelity Investment 
    • A yearly bonus that is given in appreciation of outstanding service to all eligible employees. 
    • Back-up Emergency Child Care for all Full Time Employees
     
    How to Apply for this job or obtain additional information
    Contact Mary Suneetha
    Assistant Vice President 
    Filcro Legal Staffing
    295 Madison Avenue
    New York, NY  10175

    Resumes: Direct e-mail link for this job - Please leave Legal Secretarial Supervisor in the subject line

    Fax (212) 599-4772
    Links Legal Secretaries, Word Processing, Paralegals / Legal Assistants, Law, Managing, Docket Clerks, Records, Receptionists



    Position Legal Secretarial Manager
    Job Code LSM-110-JE
    Salary to $110,000 + and generous bonus 
    Firm Major International Law Firm
    Benefits Comprehensive and paid by the firm. Noted for exceptional human resource practices
    Summary The Secretarial Manager works closely with the Office Administrator to oversee and supervise the assistant and receptionist staffs in the (2) two New York offices to ensure smooth workflow throughout both offices.
    Description
  • Monitor daily assistant/receptionist absences; arrange substitute staffing, as needed; Approve vacation requests;
  • Plan for leaves of absence and oversee floaters and assign as appropriate; hire temps with the approval of the Office Administrator;
  • Oversee assistant workload and utilization, coordinate overflow assistance and overtime, as needed;
  • Assign assistants to new incoming attorneys;
  • Propose and monitor budget for assistant/receptionist overtime and temporary staff;
  • Oversee reception staff including monitoring smooth operations of the reception desk;
  • Process and approve assistant and receptionist time cards;
  • Conduct routine walk-throughs to check for overall smooth workflow throughout the office;
  • Coach, mediate and document all problems and issues as needed; bring discipline issues to the attention of the Office Administrator.
  • Propose annual salary increases;
  • Assist in the coordination of the evaluation process;
  • Prepare evaluations;
  • Interview applicants for positions as presented by the Office Administrator;
  • Assist in the training, orientation and mentoring of new assistants and receptionists;
  • Participate in the orientation process for incoming associates;
  • Attend all managerial meetings and training as required;
  • Arrange and conduct assistant meetings and similar meetings with receptionists as needed;
  • Coordinate training and other similar events for assistants; ensure that assistants/receptionists
  • receive and participate in all required training;
  • Be an active participant in disaster recovery procedures;  and other duties as assigned.

  •  
    Experience
  • 2 years legal management experience required
  • Must have excellent oral and written communication skills
  • Must maintain confidentiality and demonstrate good judgment
  • Certifications and/or Experience/Skills) College degree preferred
  • HR and secretarial supervision experience preferred!
  • How to Apply for this job or obtain additional information
    Contact Mary Suneetha
    Assistant Vice President 
    Filcro Legal Staffing
    295 Madison Avenue
    New York, NY  10175

    Resumes: Direct e-mail link for this job - Please leave Legal Secretarial Supervisor in the subject line

    Fax (212) 599-4772
    Links Legal Secretaries, Word Processing, Paralegals / Legal Assistants, Law, Managing, Docket Clerks, Records, Receptionists


    Position
    LSS-70-PL
    Legal Secretarial and Administrative Assistant Supervisor
    Salary  to $85,000 + and generous bonus 
    Firm Major Law Firm
    Benefits Outstanding benefits, bonus and work environment - "Top Firm"
    Description
  • Highly respected major international law firm seeks a secretarial supervisor to handle reviews, attendance, interviewing, new hires and coverage schedules.
  • A person who enjoys a professional, upbeat and positive work environment will enjoy the firm's stability and security offered.
  • General supervision of administrative assistants on assigned floors
  • Oversee daily attendance
  • Arrange coverage (floaters) for principals
  • Walk around floors in the morning to check on arrivals
  • Be visible on the floors during the day to observe staff
  • Approve leave (personal and vacation)
  • Approve overtime
  • Welcome new employees
  • Inform Word Processing Supervisor of upcoming vacations
  • Meet with staff regarding performance
  • Staff Recognition Awards
  • Holiday Party Committee 
  • Experience
    • Supervisory experience as a secretarial manager or secretarial supervisor
    • Good organizational skills
    • The ability to manage a schedule of 35-50 staff members 
    • A person who will enjoy and maintain a positive and productive work environment.
    How to Apply for this job
    Contact Assistant Vice President
    Filcro Legal Staffing
    295 Madison Avenue
    New York, NY  10175

    Resumes: Direct e-mail link for this job - Please leave Legal Secretarial Supervisor in the subject line

    Links Legal Secretaries, Word Processing, Paralegals / Legal Assistants, Law, Managing, Docket Clerks, Records, Receptionists








     
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    Location  Contact for Law Firms:
    Filcro Legal Staffing
    295 Madison Avenue Avenue 
    New York. NY  10175 

    Entrance on 41st Street and Madison 
    8th Floor Reception 

    Mary Suneetha
    Assistant Vice President 
    Filcro Legal Staffing
    295 Madison Avenue
    New York, NY  10175

    212-599-0909 ext 201 - Employers Page

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